Delivery Fine Count

Each fiscal year, the Illinois State Library's Delivery Committee and representatives from both systems designate four weeks for delivery physical hand counts. Prior to each count period, we send information to each library through our delivery route mailing lists to library staff designated as System Delivery Contact in L2.

Dates for the FY2019 delivery fine counts are:

  • Monday, February 25 - Friday, March 1, 2019
  • Monday, May 20 - Friday, May 24, 2019
  • Monday, August 19 - Friday, August 23, 2019
  • Monday, November 18 - Friday, November 22, 2019
  • Monday, February 24 - Friday, February 28, 2020
  • Monday, May 18 - Friday, May 22, 2020

Delivery Count Form

Instructions

RAILS Member Libraries that Receive Delivery via RAILS or Contracted Vendor Must Physically Hand Count Outgoing Delivery Items During the Fine Count Periods

  • Outgoing delivery items are those items that are being delivered from your library to another location and include items from your collection that are being sent to fill interlibrary loan requests, as well as items you are returning to other libraries.
  • Fine counts begin on a Monday. Please physically hand count all of the items in each of your delivery containers and complete the online Count Form each day of the Fine Count period. Please hand count outgoing items using this same procedure through the following Friday.
  • Each Fine Count period, a number of libraries will be randomly selected to have an audit of their bins performed for the entire count week to confirm the accuracy of the fine count. No additional work will be required of libraries selected for audit; however, libraries will be contacted in the case of a discrepancy between the manual audit count and the submitted count.

Thank you in advance for participating in this itemized count. Your assistance will help us continue to offer high-quality delivery service and to provide accurate delivery statistics to the Illinois State Library.

If you have any questions, please contact railsdelivery@railslibraries.info.

Fine Count Data

Statistics from past fine count periods are available to download in Excel format below.