Catalog Membership Grants

System-supported shared catalogs are part of the state's Local Library System Automation Program and may be referred to as LLSAPs. To increase membership in LLSAP catalogs, we offer a grant to fund the startup costs for any RAILS library that isn't currently an LLSAP member, or that would like to upgrade its union list membership. RAILS LLSAPs are MAGIC, PrairieCat, RSA-NFP, and SWAN.

Funds will be awarded for projects with expenditures beginning in Fiscal Year 2017 (July 1, 2016 – June 30, 2017), and awards will be based on current automation status, availability of funds, and maximum community benefit.

Application deadlines for FY2017:

  • Award Period 1: July 15, 2016
  • Award Period 2: October 17, 2016
  • Award Period 3: January 16, 2017
  • Award Period 4: April 17, 2017

Timing of award announcements and disbursements will be dependent on final approval of the RAILS budget by the Illinois State Library and subject to changes in system funding levels.

Before submitting your application, please ensure you have completed all steps in this checklist:

❑ Review the application and eligibility requirements

❑ Identify the LLSAP you wish to join

❑ Discuss membership costs and requirements, and project timeline and parameters with the LLSAP Manager

❑ Download and save the application to your computer before completing any fields

❑ Work with the LLSAP Manager and any necessary vendors to obtain pricing for applicable sections of the application

❑ For nonautomated libraries, work with your board or administrative body to create a plan for sustaining the ongoing costs of LLSAP membership for at least five years

❑ If applicable, use Excel or other application to create a separate itemized list of any equipment for which you are requesting funding, including cost, specifications, and intended uses

❑ Work with the LLSAP Manager to review and sign off on your application

❑ Submit completed application (with LLSAP Manager sign-off and any attachments) to Anne Slaughter via email ( on or before the deadline

❑ Upon receipt of funds, submit quarterly reports to RAILS until all project activities have been completed and all funds expended

❑ Upon go-live, update the L2 directory with your new automation information and any other new information

To apply:

  1. Save the application form attached below (PDF file) to your computer; in Windows, right-click the link and select "Save As" or "Save Link As"
  2. Complete all information on your saved copy of the application form
  3. Save your completed application form
  4. Send a copy of your completed grant application form to Anne Slaughter ( at RAILS

Please work with the manager of the LLSAP you wish to join to complete the relevant sections of the application.

Direct your application and any other questions, including help identifying which LLSAP you should join, to:

Anne Slaughter
RAILS Director of Technology Services