Director of Library and Archives

Library

Employer/Library: 
Union League Club of Chicago
Library Type: 
Special Library
Illinois County: 
Cook

Position Details

Full Time or Part Time: 
Full Time
Hours: 
40/week
Salary: 
$50k-$60k

REPORTS TO: Director of IT

POSITION SUMMARY:

  • Manages the policies, strategic planning, and operations of the ULCC George N. Leighton Library's circulating collection of print materials, electronic resources, and library staff when applicable.
  • Manages the policies, strategic planning, and operations of the ULCC Archives and oversees archives staff when applicable.
  • Manages the day-to-day operations of the library adjacent Business Information Center (BIC) and IT staff when applicable.
  • Liaison with the ULCC Library Committee.

EXAMPLES OF WORK: MANAGING CIRCULATING COLLECTION

  • Selects and orders print materials and periodicals according to the Collection Development Policy while keeping in mind the requests and interests of members.
  • Processes and catalogues all purchased materials into the library's online Integrated Library System (ILS) Alexandria.
  • Oversees circulation of print materials (check in/check out) and maintains control of the collection including notifying members of overdue materials and charging for replacement of damaged or lost items.
  • Orders book processing, display, and organizational supplies.
  • Maintains an inventory of all print materials and periodicals held by the library and appropriately weeds the collection every 2 years.
  • Maintains the organization of the library space for member access by properly shelving all materials.
  • Maintains the library Special Collection of autographed first editions, various rare books, and manuscripts.
  • Manages and provides member instruction on all electronic resources such as Axis 360 and hoopla.

EXAMPLES OF WORK: MEMBER ENGAGEMENT

  • Provides Readers Advisory service for members.
  • Works with Member Events team to help identify books and authors who would be of interest to members for Authors Group events.
  • Develops and implements Library events and coordinates with leaders of library related Member Activity Groups (Luncheon Book Discussion and Writers Group).
  • Coordinates with Communications staff to write and submit monthly library event and Member Activity Groups promotional copy for Club Life, ULCC event calendar and social media.
  • Coordinates with Catering and Banquets staff on reserving room, room set-up and menus for library events and library related Member Activity Groups.
  • Posts library events and Member Activity Group meetings on Northstar application to manage event registration and attendance.
  • Bills all library event and Member Activity Group meetings through Northstar application.
  • Posts library events and library related Member Activity Groups on electronic board in library foyer.
  • Writes occasional articles for Club publications based on research activities as requested by Director of Communications.

EXAMPLES OF WORK: STAFF LIASON FOR LIBRARY COMMITTEE

  • Works with the Library Committee and Library Chairperson to develop annual goals, objectives, and policies for the library and archives.
  • Notifies members of and attends all regular and special meetings of the Library Committee.
  • In coordination with the Library Chair, creates and distributes Library Committee meeting packets, takes meeting minutes, and follows up on actions requested by the Committee.
  • Keeps records of Committee attendance and contact information.
  • Assists with writing the Library Committee year end review for the ULCC Annual Report.

EXAMPLES OF WORK: ADMINISTRATIVE

  • Works within library yearly budget in cooperation with Club management.
  • Helps develop a long-range plan for continuing improvement of services and preservation of the collections.
  • Responsible for the timely submittal of bills from all library service vendors.

EXAMPLES OF WORK: SUPERVISION OF BUSINESS INFORMATION CENTER (BIC)

  • Manage work of part-time IT Help Desk Assistant in coordination with Director of IT.
  • Assists in the BIC when needed making room reservations and providing computer/printer instruction, and maintaining supplies.

EXAMPLE OF WORK: ULCC ARCHIVES

  • Provides supervision of ULCC Archivist and Interns (when applicable).
  • Coordinates with the ULCC Archivist to develop long-term goals for accessioning, processing, and preservation of ULCC records both paper and electronic.
  • Works with the ULCC Archivist to raise awareness of ULCC archival materials through digital initiatives such as Chicago Collection Consortium, displays and programming.
  • Acts as central manager of inactive ULCC corporate records prior to intake into the ULCC Archive.
  • Pursues appropriate grant opportunities to achieve the preservation and access goals set for the Archives.

QUALIFICATIONS & SKILLS

Working within a busy and prestigious private city club and hospitality environment, our candidate needs to demonstrate the following:

  • Knowledge of the principles, theories, objectives, and practices of library management.
  • Commitment to excellence in customer service
  • Strong oral and written communications skills
  • Ability to work independently and efficiently organize work
  • Ability to prepare administrative reports in a clear, logical manner and keep accurate records
  • Ability to interact courteously and effectively with Club members, guests, and multiple internal departments.
  • Ability to plan, organize, supervise, and evaluate the work of employees and volunteers in diversified library activities
  • Ability to initiate, organize, and follow through on programs, services, and projects
  • Solid knowledge of current trends and developments in the library profession
  • Thorough knowledge of library resources: print, non-print, and electronic
  • Knowledge of integrated library systems

Education: Master of Library and Information Science (MLIS) preferred. Current MLIS students will be considered.

Experience: Three years public or academic library experience or equivalent preferred.

To Apply

Application Deadline: 
Open until filled
Application Contact: 
Shericka Armstrong
Apply To: 
Union League Club of Chicago
65 W Jackson Blvd
Chicago , IL 60604
Phone: 3124354817
Fax: 3124355971
41° 52' 40.9044" N, 87° 37' 48.0864" W
Illinois