Digitization Assistant


Northwestern University
Library Type: 
Academic Library
Illinois County: 

Position Details

Full Time or Part Time: 
Full Time
Depends on Experience

Digitization Assistant

Job ID: 44594
Location: Evanston, Illinois

Department: NUL Repository & Digital Cur
Salary/Grade: NEX/13

Job Summary:
Digitizes materials in various formats conforming to quality objectives and national guidelines. Develops workflows which may involve scripting, analysis and research. Conducts quality control and participates in quality management. Consults on equipment purchases and work estimates. Maintains and monitors digitization equipment. Maintains procedures and tracks performance data. May serve as project manager on background, internal, or small-scale projects. Some bibliographic searching may be required.

Please note: Must work on-site 37.5 hours during week. The target budgeted minimum starting salary for this position is $41,793 annually. Offers will be based on candidate experience and education, as well as equity within Northwestern University. This position is in a bargaining unit represented by the Service Employees International Union (SEIU), Local 73.

Specific Responsibilities:

  • Effectively carries out digitization of library materials according to quality objectives and national guidelines (FADGI, IASA) using various capture hardware and software. Performs evaluation, post-processing and correction after digitization using dedicated software and cultural heritage tools. Does initial ingest of work into repository. Provides work estimates and may be called on to provide advice concerning best capture methods and file formats.
  • Will conduct quality control (QC) of digitized content using specialized software and scripts to ensure that works conforms to quality objectives and national guidelines. Will also conduct quality assurance (QA) activities to make sure workflows and processes and function correctly. The QA work may also involve testing of systems. Responsible for reporting non-conformities (problems, issues, errors) and assisting in troubleshooting
  • Responsible for setup, testing, calibration and monitoring of assigned capture equipment to ensure that it's operating satisfactorily. Researches and keeps up to date on latest capture software/hardware. Advises on purchases and maintenance for equipment and software in RDC. Also available for consulting for other workgroups. Provides feedback on lifecycle and maintenance schedule for equipment and software
  • Responsible for recording hours worked on projects/ jobs and recording status of work in a timely manner. Will write and update procedures and document workflows as assigned. Assists in the creation of personal performance and development goals and will participate in annual SWOT analysis of Team. Will report out on research, conference/workshops attended and digitization related listservs
  • Each member of the Digitization Team serves as the lead in a designated area of specialization critical to the mission of the team. These specializations include: text digitization, imaging best practices, quality management, vendor services and A/V digitization. The lead is expected to serve as the resident expert and provide support for the team, the workgroup and the library.
  • May be asked to manage basic digitization or internal projects as needed.


  • Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 2-year course of study in an accredited college or university leading to an associate's or higher degree; OR appropriate combination of education and experience.
  • Training in handling and digitization of cultural heritage material (print and/or time-based media)

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Working knowledge of capture hardware and software for imaging and audio-visual digitization.
  • Communication – Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
  • Computer Proficiency - Successfully uses multiple software programs independently. Software will include Photoshop, LimbCapture, CaptureOne, FFmpeg, VRecord, QCTools, Microsoft Office, applications such as Word, Excel, and Access, e-mail, web browsers. Mac/PC/.Linux operating systems. Familiarity with working with scripts
  • Conceptual Ability - Deals effectively, not just with concrete tangible issues, but also abstract conceptual matters.
  • Coachability - Being receptive to feedback, willing to learn, embracing continuous improvement.
  • Organization – Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources.
  • Efficiency/Dependability – Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.
  • Analytical skills - Ability to assess and organize information to clearly communicate work needs and best approaches.
  • Problem Solving – Formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results.

Preferred Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelors or higher degree.
  • Previous museum or academic or research library experience.

Preferred Competencies: (Skills, knowledge, and abilities)

  • Innovation/Creativity – Explores alternatives to existing products and services; identifies opportunities to improve procedures and practices; shows imagination.
  • Knowledge of digitization best practices and guidelines, such as FADGI (Federal Agencies Digitization Guidelines Initiative) and/or the IASA (International Association of Sound and Audiovisual Archives) technical publications and familiarity with print/photographic and/or audio-visual materials and digitization practices relating to the preservation of them.
  • Working knowledge of Image and A/V file formats and compression schemes.
  • Experience with command line and using scripts

Please apply online at https://careers.northwestern.edu/psp/hr857prd_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=44594&PostingSeq=1

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.