Ida Public Library
Library Type: 
Public Library

Position Details

Full Time or Part Time: 
Part Time

Position Summary:

We are looking for a skilled Bookkeeper to accurately record all day-to-day financial transactions for the library. The Bookkeeper is responsible for a variety of administrative, bookkeeping, and secretarial duties including financial record-keeping, banking, bill processing, ordering of materials and supplies, and overseeing building maintenance. The Bookkeeper works closely with our offsite accountant to create and analyze financial reports, complete yearly audit, and ensure legal requirements compliance. Our ideal candidate has previous bookkeeping experience and/or college course work Accounting, Finance, or Business Management, and is familiar with QuickBooks. This is a fixed schedule, 5 hours per day M-F, no weekends.

Major Duties and Responsibilities (to include, but not limited to)

  • Perform all accounts payable and accounts receivable functions, including vendor and customer records using QuickBooks. Files and maintains invoices and other records. Assists accountants in reconciling bank statements and monthly check details.

  • Responsible for creating, maintaining, and filing business records in the administrative office.

  • Oversees cash handling and cash register procedures. Maintains and reconciles petty cash. Prepares, processes, and makes bank deposits.

  • Records and acknowledges donations.

  • Assists with bi-weekly payroll.

  • Compiles reports as needed and prepares documents for annual audit. Assists Director with annual budget preparation, providing financial reports as needed.

  • Other duties as assigned.

Necessary Knowledge, Skills, Abilities

  • Working knowledge of Windows operating system.

  • Considerable knowledge of QuickBooks and Microsoft Office applications, especially Excel.

  • Ability to learn new technology and software.

  • Knowledge of business arithmetic, bookkeeping, and filing.

  • Solid understanding of accounting principles.

  • Ability to exercise tact and decisiveness in a pleasant manner when dealing with others.

  • Ability to exercise initiative and make independent decisions.

  • Ability to make appropriate judgments and prioritize the use of time and available resources in meeting the goals of the department and the library.

  • Ability to organize work and maintain good working relationships with others.

  • Ability to communicate effectively in English, both orally and in writing.


  • Associate Degree or two years of college coursework in Accounting or Business Management.
  • At least two years of related experience or business school training with emphasis in accounting and/or payroll and experience with QuickBooks.

Physical Demands

  • Prolonged sitting

  • Extensive hours of computer use

  • Lifting light to moderately heavy lifting (up to 20 lbs.)

To Apply

Application Deadline: 
Open until filled
Application Contact: 
Mindy Long
Apply To: 
Ida Public Library
320 N. State St.
Belvidere , IL 61008
Phone: 815-544-3838
42° 15' 41.8428" N, 88° 50' 45.8376" W