Library Assistant


Chicago Theological Seminary
Library Type: 
Academic Library

Position Details

Full Time or Part Time: 
Part Time
20 hours per week

Job Description: Reporting to and under the supervision of the Director of the Lapp Learning Commons, the Library Assistant performs a variety of library technical and clerical functions related to the circulation, acquisition, and cataloging/processing of print and non-­print materials and related equipment. Performs technical duties related to the acquisition and cataloging of library materials in addition to special projects as assigned. Maintains library materials and equipment. Performs other related duties as assigned. This position is part-time, 20 hours per week, and includes paid time-off following probation period.

Job Description of essential duties:

  1. Performs copy cataloging of new material, following established bibliographic and local standards.
  2. Check-out and check-in books, journals, reserve books and other library materials.
  3. Process item holds, recalls, reserves, renewals and other patron requests, including collecting material from compact shelving in the basement.
  4. Responsible for processing interlibrary loan requests and facilitating all functions relating to the interlibrary loan department
  5. Prepares all new library materials. Labels and physically processes library materials.
  6. Main­tains statistical and inventory records and participates in the inventory process, including record maintenance.
  7. Performs and/or assists in the repair of damaged materials.
  8. Provides work direction to student workers.
  9. Participates in staff meetings and attends training as required.
  10. Performs other related duties as assigned.

Preferred Qualifications/Knowledge

  1. Bachelor's degree or completion of Library Technical Assistant program with at least one year experience working in a library setting. Students currently enrolled in an MLIS program who have completed a cataloging/metadata course are welcome to apply.
  2. Ability to understand library terminology and standard library practices, including the Library of Congress classification system, AACR2/RDA cataloging rules, and MARC 21 bibliographic record structure.
  3. Operation and use of computers, library automation software including OCLC bibliographic database, and Microsoft Office Suite software; Word, Excel, Outlook.
  4. Able to interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations.
  5. Working experience with an integrated library system (Koha preferred).
  6. Working experience with OCLC Connexion cataloging client.
  7. Knowledge of Library of Congress Subject Headings.
  8. Knowledge of LC classifications.

Demonstrated Abilities

  1. Provide general assistance and information to students, staff and the public.
  2. Operate a variety of library equipment, including computer and appropriate software and perform routine maintenance on equipment.
  3. Work independently and effectively performing responsible and technical library functions.
  4. Establish and maintain cooperative and effective working relationships with students, staff, and others in connection with scope of work.
  5. Prepare and maintain a variety of records and files and be able to present clear and comprehensive reports.
  6. Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, sexual orientation, ability, and ethnic backgrounds of seminary students, staff and community. Excellent customer service skills in answering questions and requests for library materials.
  7. Ability to recognize limitations of job description and knowledge to understand when help is needed and initiative to request assistance from higher-level personnel.
  8. Must be able to maintain the privacy of confidential information.

Please submit resume and cover letter to:

No phone calls please.

To Apply

Application Deadline: 
Open until filled
Application Note: 

Please send resume and cover letter to Michele Carr at

Application Contact: 
Michele Carr
Apply To: 
Chicago Theological Seminary
1407 E. 60th St. 1407 E. 60th St.
Chicago , IL 60637
Phone: 7738962452