Metadata Assistant (Library Assistant 3)


Northwestern University
Library Type: 
Academic Library

Position Details

Full Time or Part Time: 
Full Time
Starts at $21.23/hour

Metadata Assistant (Library Assistant 3)

Job Summary

Under the direction of the Metadata Coordinator, the Metadata Assistant generates metadata and supports digital collections processing for the Digital Berkeley Folk Music Festival Collection. The Collection contains over 36,000 objects including photographs, posters, and other documents needing descriptive metadata.

2 Year Term Position

Principal Accountabilities

  • Ensures the completeness and accuracy of materials descriptions and adheres to national and local standards for descriptive metadata in a variety of schemas and encodings.
    • Creates complex and original descriptive metadata records for ingest into to the Libraries' digital repository. Metadata schema to be used include: Dublin Core, VRA Core, BibFrame, and others in preparation for linked data compatibility.
    • Assigns Library of Congress subject headings, LCFGT headings, and other terms from the Art & Architecture Thesaurus.
    • Verifies name headings against the authority file. Identifies new records to be submitted to the Program for Cooperative Cataloging.
    • Follows standards and guidelines found in RDA, LC-PCC Policy Statements, Subject Cataloging Manual and local documentation.
  • Provides input to and helps synthesize conversations with curators and researchers to identify metadata needs for the Collection.
  • Assists with the inventories of materials in the Digital Berkeley Folk Music Festival Collection to prepare for digital reformatting or digital accessioning.
  • Participates in departmental and working group meetings as needed. Other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • Experience working with members of a project team.
  • Experience doing data entry, assessment, and systems testing.
  • Experience with, and knowledge of, descriptive metadata standards.

Minimum Competencies:

  • Displays strong attention to detail and ability to perform detailed work accurately while maintaining flexibility in handling variations in normal procedures
  • Adaptability – Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.
  • Coachability - Being receptive to feedback, willing to learn, and embracing continuous improvement.
  • Collegiality - Being helpful, respectful, approachable and team-oriented, building strong working relationships and a positive work environment.
  • Computer Proficiency - Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Excel, and Access, email, and web browsers.
  • Communication-Oral and Written - Deals effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.
  • Efficiency - Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands pressures of assignments and adjusts accordingly.
  • Quality – Achieving a high standard of excellence independently with work processes and outcomes
  • Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time or resources.

Preferred Qualifications

  • Previous academic or research library experience.
  • Experience working with archival collections.
  • Experience creating name authority records.

Preferred Competencies:

  • Knowledge of folk music and its history.
  • Awareness of current metadata generation and transformation practices.
  • Willingness to Learn: Strong desire to develop and grow in knowledge and experience; learn new programs and technologies
  • Problem Solving/Analysis: Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts.
  • Efficiency:Planning ahead; managing time well; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time or resources; thinking of a better way of doing things.

To Apply

Application Deadline: 
Open until filled
Application Note: 

Visit NUHR and search for Job ID 32657

Apply To: 
Northwestern University Libraries
1970 Campus Drive
Evanston , IL 60208