Serials Metadata Coordinator


Northwestern University
Library Type: 
Academic Library

Position Details

Full Time or Part Time: 
Full Time
Starts at $21.23

Serials Metadata Coordinator (Library Assistant 3)

Job Summary

This position is responsible for supporting the complex metadata needs of the library. This position performs original cataloging, copy cataloging, and recataloging for all types of serials. Creates and revises authority records for names and series headings. Works with colleagues on problem solving and other difficult serials work, and contributes to local procedure documentation.

Principal Accountabilities

  • Performs copy cataloging in OCLC and Alma, for serials at varying levels of difficulty, in print, microform, and electronic formats and in all subject areas (20%)
  • Performs full-level original cataloging in OCLC and Alma, for serials in print, microform, and electronic formats and in all subject areas (20%)
  • Recatalogs materials and revises existing local records to reflect changes in the publication or local holdings, or to correct information (15%)
  • Cataloging tasks for original, copy, and recataloging include:
  • Adds new bibliographic, holdings, and item records to Alma
  • Independently contributes authentication and maintenance transactions for the library's participation in the CONSER program
  • Follows standards and guidelines found in RDA, LC-PCC Policy Statements, CONSER Editing Guide, CONSER Cataloging Manual, Subject Cataloging Manual, and local documentation
  • Assigns Library of Congress subject headings, and assigns call numbers using Library of Congress Classification, Library of Congress Classification and Shelflisting Manual, and/or local schemes
  • Performs difficult problem solving arising from obsolete or incorrect information appearing in bibliographic and holdings records
  • Keeps current on revisions to guidelines and trends in cataloging practices and applies new guidelines and brings changes to the attention of others as appropriate for discussion
  • Routinely monitors such materials as LC-PCC PSs, updates to the MARC formats, CONSER documents, and email discussion groups, such as AUTOCAT and SERIALST
  • Verifies name, series, and subject headings against authority file
  • Independently prepares and revises name and series authority records submitted to the Program for Cooperative Cataloging
  • Participates in special metadata projects as appropriate, including but not limited to cataloging of hidden collections, recataloging of library holdings, or ensuring accuracy of library holdings in external databases
  • Creates and maintains documentation as needed
  • Provides training as required
  • Participates in departmental meetings and deliberations
  • May participate on library-wide committees and task forces
  • Assists other staff and colleagues with serials-related questions as needed
  • Communicates with library staff regarding serials workflows
  • Performs related duties as required or assigned

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

  • A bachelor's degree or the equivalent combination of education, training, and experience from which comparable skills can be acquired
  • 5 years' library experience or other relevant experience required. At least 3 years of cataloging or indexing experience in a library using Resource Description and Access (RDA), national-level interpretations of RDA, and Library of Congress Classification
  • Experience with a library service platform or integrated library system, preferably Alma and OCLC
  • Experience working with serial publications

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Displays strong attention to detail and ability to perform detailed work accurately while maintaining flexibility in handling variations in normal procedures
  • Adaptability – Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations
  • Collegiality - Being helpful, respectful, approachable and team-oriented, building strong working relationships and a positive work environment
  • Communication – Balancing listening and talking, speaking and writing clearly and accurately, influencing others, and keeping others informed
  • Computer Proficiency - Successfully uses multiple software programs independently. Software may include Microsoft Office, applications such as PowerPoint, Word, Excel, and Access, email, web browsers, and library-specific resources and tools.
  • Quality – Achieving a high standard of excellence independently with work processes and outcomes
  • Working knowledge of one or more modern European Languages and the ability to work with unfamiliar languages with the help of a dictionary
  • Planning: Develops realistic plans, sets goals, aligns plans with company goals, plans for and manages resources, creates contingency plans, coordinates/cooperates with others.
  • Customer Service:Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.

Preferred Qualifications: (Education and experience)

  • Experience cataloging serials
  • Experience creating name authority records
  • Knowledge of faculty research practices.
  • Previous supervisory or project coordination experience.

Working Conditions:

  • Work requires the ability to lift a minimum of 25 pounds.
  • Work requires the ability to push and pull full book trucks.

To Apply

Application Deadline: 
Open until filled
Application Note: 

Visit NUHR and search for Job ID 32284

Apply To: 
Northwestern University Libraries
1970 Campus Drive
Evanston , IL 60208